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Hornby Island Educational Society Collection

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Hornby Island Community Archives

R.G. 11

Acc. No.: 2017-03-21/45

Finding aid created by Hannah Wiseman

Last updated: March 2017

Title: Hornby Island Educational Society Collection

Level of description: collection

General material designation: textual records, graphic materials, and architectural drawings

Extent: 13 cm

Creator(s): Hornby Island Educational Society (1980-present)

Dates of creation: c. 1975-1997

Administrative history:

The Hornby Island Educational Society (HIES) is a non-profit organization that develops, provides, and facilitates a variety of programs and services designed to further and support education on the island.

The society was created in 1980 to oversee the building of Room to Grow, which was designed to serve as an additional classroom for the growing Hornby Island Community School. HIES formed from the existing Parent Teacher Association (PTA) that had been active on the island for several decades (the PTA held monthly meetings as far back as at least the 1920s). The society was incorporated and registered as a charitable organization in June 1980. Since then the society has developed into the organization that today operates a variety of youth and community programs and services in partnership with the Hornby Island Community School and several other local organizations. Programs and services offered by HIES include afterschool programs, Boys’ Club, Girls’ Group, the School Curriculum Enhancement program, Teen Night, the Teen Tutoring and the Teen Drop In programs, the Toddler Drop In program, a parenting support program, the hot lunch program for the school, the Computer Access Program (CAP), the Hornby Island Natural History Centre, the Job Shop, the school gymnasium rental service, the island’s food bank, and the soup kitchen, The Kitchen.

The society also manages the Hornby Island Community Fund, the Bruce Fairbairn Memorial Bursary, the Hornby Island Memorial Bursary, and partners with the Denman Community School and Denman Church to manage the Denman Island/Hornby Island Memorial Bursary.

The society is run by a board of community volunteers and school staff. The society also employs part-time program coordinators and staff. The board’s main tasks are to oversee the programs and services the society offers and to manage the buildings that it owns: Room to Grow and the Teen Trailer.

Since the school’s addition was built, Room to Grow has been used as a learning space and venue for classes, workshops and meetings. It is also home to the Computer Access & Resource/Information Centre and the Job Shop. The building is located in the schoolyard at 2100 Sollans Road. The Teen Trailer is located behind the RCMP building at 2115 Sollans Road.

Scope and content: The records pertain to the society’s formation, finances, projects, activities, and interests. In particular, several files concern the education budget cuts, the Tribune Bay Outdoor Education Centre (formerly the Tribune Bay Lodge), and Room to Grow. The collection includes textual records, correspondence, newsletters, meeting agendas and minutes, financial documents, notes, reports, architectural drawings, newspaper clippings, and other ephemera.

Source of supplied title: Title is based on the creator of the collection.

Immediate source of acquisition: The collection contains several previously accessioned files, which were donated by Helen Onorah (985.35) in 1985, Hilary Brown (990.1) in 1990, Shelagh Johnston (990.7.1) in 1990, and Nora Laffin (992.110) in 1992, transferred from the Hornby Island Educational Society (985.24, 985.37) in 1985, as well as collected by the archivist/committee members (992.76) in 1991. All other original accession date(s) and donor(s) are unknown as Hornby Island Community Archives acquired the records several years prior to their being accessioned in 2017.

Arrangement: The original filing scheme of the records was reconstructed during archival arrangement on the basis of file markings on the documents in order to retain as much of the original order as possible. However, some rearrangement of the records may have occurred between donation and accessioning as the records were stored for a number of years and then transferred to the archives building before being accessioned and processed in 2017.

Language of materials: English

Record no.: R.G. 11

Repository: Hornby Island Community Archives

Rights: Copyright of architectural drawings (file 1-15) held by Michael McNamara and Bo Helliwell.

Finding aids: Finding aid available with file level control.

Related groups of records: Other records relating to the history, programs, and activities of the Hornby Island Educational Society can be found in the Hornby Island Daycare Society Collection (R.G. 9) and the Hornby Island Community School Collection (R.G. 10).

Accruals: Further accruals are not expected.

File Inventory

Box 1

1-1 Correspondence, notices and ephemera, 1980 (2 photographs)

Re: projected school enrollments show need for additional classroom, School Board agrees to lease community build classroom, funding appeal, request for logs felled at Big Tribune Bay Park, sequence of events, raffle application, thankful acknowledgements and miscellaneous.

1-1 Doll’s house fundraiser for Room to Grow, c1980

1-2 Room to Grow, c 1980

1-2 Meeting minutes, 1980

Establishment of the Hornby Island Education Society

1-3 Room to Grow: architectural drawings, 1980

1-4 Room to Grow : financial documents and ephemera, 1980

Re:building costs estimates, donation list of local volunteers, tally of fundraising endevours

1-5 Correspondence and minutes, 1981

Re: lobbying for a 150 pupil new school, building of an addition, minutes of meetings, newsletters and ephemera

1-6 Correspondence, minutes, notes and a survey, 1982

Re: rental agreement for classroom, survey on how the funds from rental income should be spent, computer purchased by HIES for school, lobbying for new school thankful acknowledgements and miscellaneous

1-7 Correspondence and minutes, 1983

Re: building the new school, rental lease with school board, meeting minutes and Halloween

1-8 Correspondence, minutes, reports, and ephemera 1984

Re: budget cuts and the possibility of Hornby teachers being replaced with Off-Islanders, the movement of buildings involving the Preschool, School and New Horizons, meeting minutes, list of equipment for elementary P.E, progress report on elementary music cirriculum, opening of the new school, newspaper clippings, and miscellaneous.

1-9 Correspondence, a petition, minutes, financial documents and ephemera, 1985

Re: budget cuts, the Burns Plan, meeting minutes, staffing and class size, Year End financial statement and miscellaneous

1-10 Minutes, Correspondence, newsletters and ephemera, 1987

Re: meeting minutes, concerns over ferry fee increases, newsletters, notices, Year End financial statement, new playground and miscellaneous

1-11 Correspondence, minutes and ephemera, 1993-1995

Re: notices, Community School status, Summer recreation program, Spring calendar, minutes from meeting of Hornby Island Community Groups, Fall program

1-12 H.I.E.S Room to Grow blank stationary (2), n.d.

Box 2

2-1 Room to Grow : Record of “Room To Grow” by David Yuill,1980 (42 slides) Re: including people, opening ceremonies, auction to raise money and brief closing party